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Scheduling and Updating Meetings on the BT Cloud Phone Meetings for Desktop

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Schedule Meeting allows you to setup an upcoming meeting using the BT Cloud Phone Meetings for Desktop. This article will guide you on how to schedule a meeting on your BT Cloud Phone Meetings for Desktop.

UPDATE: BT Cloud Phone Meetings is replacing the legacy dial-in number with a new number by October 2016. After the migration, the Meeting ID will be automatically confirmed (no need to press "1"). An error prompt appears if the meeting ID is incorrect. Meeting security will also be enhanced by making sure the phone participants cannot enter the meeting before the host when Enable join before host (Meetings Desktop app) or Allow Join Before Host (Meetings Mobile app) is disabled.

Click on the links below to learn more about how you can schedule or update a meeting with RingCentral Meetings for Desktop.

Scheduling a meeting with BT Cloud Phone Meetings for Desktop 
Updating a scheduled meeting on BT Cloud Phone Meetings for Desktop 
Updating a recurring meeting on BT Cloud Phone Meetings for Desktop 


Scheduling a meeting with RingCentral Meetings for Desktop


Step 1:

Log in to the BT Cloud Phone Meetings for Desktop.

Step 2:

Click Schedule.

NOTE: When setting up a BT Cloud Phone Meeting from a Global Office, a UK Conference bridge and Meeting ID will be generated. You can use the UK conference bridge to join the meeting or select the specific International Dial-In number for the country you are located in.

User-added image

Step 3:

The Schedule a Meeting window opens up, where you can see the following options to set up your Meeting:

User-added image


The table below enumerates the functions of each Schedule a Meeting option.

 SCHEDULE A MEETING OPTIONFUNCTION
TopicSpecify the meeting topic.
WhenSelect the datetime and the duration of your Meeting (local, device time zone).
Recurring meetingSelect to use the same Meeting ID for the next Meetings.
Video (when joining a meeting)
Start your Meeting with video mode ON or OFF for Host and Participants.
Audio OptionsAllow either Telephony or VoIP only or allow both types of audio.
Meeting Options

Select whether to require a meeting password or allow participants to join the Meeting before the host. 

You can also use your Personal Meeting ID to allow participants of your scheduled meeting to dial in to this number instead of the automated Meeting ID.
CalendarSelect the calendar where you want your scheduled meeting to appear on.

Step 4:

Click Schedule.
 
NOTE:  A non-recurring meeting ID will expire 30 days after the meeting is started - you can reuse the same meeting ID for 30 days. A recurring meeting ID will expire 365 days after the first meeting - you can reuse the meeting ID for future occurrences.


Updating a scheduled meeting on BT Cloud Phone Meetings for Desktop


Step 1:

Log in to the BT Cloud Phone Meetings for Desktop.

Step 2:

Click Meetings.

BTCP Meetings Desktop - click Meetings

Step 3:

Hover your mouse over a meeting that needs to be edited, then click Edit.

BTCP Meetings Desktop - Meetings - Select a meeting to edit

Step 4:

Make the necessary changes to the scheduled meeting and then click Save.

BTCP Meetings Desktop - Meetings - Schedule a Meeting - click Schedule


Updating a recurring meeting on BT Cloud Phone Meetings for Desktop


Step 1:

Follow Steps 1 to 4 under the Updating a scheduled meeting on BT Cloud Phone Meetings for Desktop  section.
Continue with the step below.

Step 2:

Tick Recurring meeting, then click Save.

BTCP Meetings Desktop - Meetings - Updating Recurring Meetings - tick Recurring meeting, then click Save

Step 3:

Select your Calendar below:

Outlook 
Google 

NOTE: If your calendar is not shown, please check 

TIP: Open an image in a separate tab or zoom the page to make it bigger.
 

   Outlook 


Step 1: 

Click Recurrence.

BTCP Meetings Desktop - Meetings - Updating Recurring Meetings - click Recurrence

Step 2: 

Set your recurring meeting options: the Appointment timeRecurrence pattern, and Range of recurrence.

Click OK.

BTCP Meetings Desktop - Meetings - Updating Recurring Meetings - Appointment Recurrence - set recurring meeting options, then click OK.


   Google


Step 1: 

Click Repeat...

BTCP Meetings Desktop - Meetings - Recurring meeting - Google - click Repeat...

Step 2: 

Set your recurring meeting options: RepeatsRepeat everyRepeat onStarts onEnds, and Summary.

Click Done.

BTCP Meetings Desktop - Meetings - RecurMtg - Google - Repeat - click Done

Step 3: 

Click Save.

BTCP Meetings Desktop - Meetings - RecurMtg - Google - Repeat - click Save



See Also:

Scheduling and Updating Meetings on the BT Cloud Phone Meetings for Mobile 
Inviting Participants to a BT Cloud Phone Meeting 
Dial-In Numbers Replacement in BT Cloud Phone Meetings 
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TitleScheduling and Updating Meetings on the BT Cloud Phone Meetings for Desktop
URL Name7640
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