Allow Others to Schedule a BT Cloud Work Video Meeting Session on Your Behalf

To help with setting up your various meetings, you can set other people to be your delegates so they can schedule meetings on your behalf. You must specify multiple delegates, and the same people can be assigned as delegates by other Users as well. The delegates can only start scheduling meetings on behalf of other users once they have been authorized.

• How to authorize delegate(s) who can schedule meetings on your behalf
• How to schedule meetings on behalf of other users

How to authorize delegate(s) who can schedule meetings on your behalf

Via BT Cloud Work Meetings Desktop

1. Launch BT Cloud Work Meetings.
2. Click Video.
3. Click Video Meeting Settings (gear) below Search.
4. Click EDIT opposite Meeting Settings.
5. Click Manage delegates.
6. Enter the name of the person that will be allowed to schedule meetings on your behalf.
7. Click the name from the search results, then click Add.
8. Repeat Steps 6 to 7 to add more delegates as necessary.
9. Click the Close (X) button to close the Manage delegates dialog.

The person(s) added as a delegate(s) will receive an email notification informing them about the granted authorization.

Via BT Cloud Work app Mobile

1. Launch the BT Cloud Work app.
2. Tap Video.
3. Tap the More (3 dots) button on the upper-right corner.
4. Tap Video Meeting settings.
5. Tap Manage delegates.
6. Tap Add delegates.
7. Enter the name of the person that will be allowed to schedule meetings on your behalf. If assigning more delegates, enter the name one by one then select the name from the search results. You can also scroll down the list and select the persons.
8. Tap Add.
9. Tap the Back button on the upper-left corner twice to go back to the Video screen.

The person(s) added as a delegate(s) will receive an email notification informing them about the granted authorization.

How to schedule meetings on behalf of other users via Microsoft Outlook

Once a person has been set as a delegate, they can now schedule meetings on behalf of that User via Microsoft Outlook

You can schedule meetings on behalf of others using Microsoft Outlook if you have the BT Cloud Work Video plugin installed.

1. In the Home toolbar, click New Items > Meeting.
2. Click the Add BT Cloud Work Video button in the ribbon.
3. If prompted, sign in with your BT Cloud Work credentials.
4. Click the Schedule for drop-down box, then select the person for whom the meeting will be scheduled.
5. Configure the rest of the meeting settings.
6. Click Add meeting.